The General Data Protection Regulation (GDPR) came into effect 25 May 2018 and will affect business.
The GDPR will replace the Data Protection Act 1998 in the UK and the equivalent legislation across the EU Member States. The EU wants to give people more control over how their personal data is used, bearing in mind that many companies like Facebook and Google swap access to people’s data for use of their services. The current legislation was enacted before the internet and cloud technology created new ways of exploiting data, and the GDPR seeks to address that. By strengthening data protection legislation and introducing tougher enforcement measures, the EU hopes to improve trust in the emerging digital economy.
To comply with this EU Regulation we are obliged by law to inform our clients how any personal data you collect from them is processed and retained by you. This includes where information is passed onto third parties such as FENSA and our chosen Insurance Backed Guarantee (IBG) provider, including how this data will be used and retained by them.
To achieve this we recommend that as a minimum we have a simple statement on our website and quotations, agreements and contracts stating that we are aware of the GDPR and how we will use, retain and pass on our client’s personal data.
A statement such as the one below, may be acceptable to use but it is our responsibility to ensure that the statement is both correct and appropriate.
‘By agreeing to this quotation / agreement you are also consenting to your personal data being shared with third parties for the purposes of fulfilling the requirements of the Competent Person Scheme for self-certification under the Building Regulations. Personal data includes title, name, address, phone and email numbers. This data will be used to provide essential documentation and will be retained on files for the lifetime of the guarantees which do not exceed 10 years’.
Additionally you must also consider personal data used in the sales process prior to a quotation being developed.